FREQUENTLY ASKED QUESTIONS

FAQs

How much do couples spend on their wedding in total?

Total overall budget is unique to each couple, determined by their personal preferences, expectations, budgets, and vendor selections. A high and low SAMPLE budget is follows:

Do you have recommended vendors?

Yes! We can provide a list of respected and trusted vendors in every category. We curate recommended lists for each couple based on their vision, aesthetic, and target budget.

While we don’t require that you use any particular vendor(s), we do ask that Hayfield approves your choice of caterer.

Where do guests stay?

Tannersville, Hunter, and Windham are all within a 15-minute drive of Hayfield. There is a plethora of chic, trendy hotels, more basic, affordable inns, kitschy lodges, AirBnBs, and everything in between. The area is home to two ski/snowboard mountains and filled the most charming restaurants and shops and endless activities like hiking, zip lining, golf, etc.

Alternatively, some of our couples base their weekend out of the charming, walkable town of Hudson. It’s further away (31 miles, about a 4O min drive), but very convenient for guests coming from Manhattan; less than 2 hrs on the train from Penn Station.

Past couples have also based their weekend out of Woodstock and Kingston.

Contact us for our recommended accommodations packet!

How long should my wedding be & what does the wedding day timeline look like?

Top results from a Google search will tell you that a wedding reception…
“lasts between 4-5 hours, while the ceremony itself typically lasts between thirty minutes to an hour.”
“runs about 4-5 hours—plenty of time for cocktails, dinner, toasts and, of course, dancing!”
“4-5 hours will be your best bet for reception length… and I really feel that even 3-4 hours would be plenty.”

Most of our couples have a 20-30 minute ceremony.

Hayfield allows a 6-hour event, which looks like:
30 minutes for the ceremony followed by cocktail-hour for 60 minutes and 4 hours for both dinner and dancing: 5.5 hours total.

Our events end at 10pm, they typically begin at 4:30pm. A sample timeline is:

9am – 3pm : vendor arrival and set-up
3:30pm : wedding party arrives for photos

4:25pm : guests arrive
4:30pm : ceremony begins
5pm : cocktail hour begins
6:05pm : guests are seated for dinner
8pm : dinner has been cleared, dancing has begun
8:30pm : dessert and coffee are offered
9pm : “early” bus departs
9:55pm : last song or sendoff begins
10:15pm : all buses and all guests depart

10:45pm : offsite after-party begins

* Please note that for late September and October events, with earlier sunset / last-light times and cooler evening temperatures, this schedule is shifted earlier: ceremony begins at 3:30pm or 4pm, event ends at 9pm or 9:30pm.

What is the weather like?

At our high elevation in the Catskill Mountains, summers are mild, in fact evenings are typically cool!

In late May, early June, late September, and October we strongly suggest having heaters on reserve.

The barns do not have A/C. There is a constant breeze through the barn and we also have fans available.

Historical average temperatures:

What is your maximum capacity?

Hayfield has a maximum guest count of 235.

For a seated and served dinner inside our barns, the limit is ~16O guests.
This also allows enough space inside to pivot, in a moment’s notice, to the rain plan for ceremony or cocktails!

Parties larger than 16O rent a tent for dining on the lawn.
After dinner, guests then come inside the barns for dancing. For tented events, the couple selects the tent that suits their needs and it’s typically secured with the same rental company as tabletop items / through the caterer.