What is the total amount that Hayfield couples
typically spend on their wedding?



Since no two events are alike, it really is impossible to just throw out a number and have that be a helpful reference point. Below is a little more detail in each main category.

CATERING:

Catering is the biggest line-item. It’s also often higher than most people anticipate.

Hayfield couples tend to spend $225/person – $325/person on catering.

Please be aware that some couples have spent much less than this and some couples have even spent much more.

Consider that the catering fee doesn’t just include the cost of the food, but also includes the staff required (cooks, servers, bartenders, etc), beverages, and even the actual plates, silverware, and glassware, etc, used during the event.

We’ve noted that catering together with the Hayfield venue / site fee is usually ~6O% of our couples’ overall budget.


PHOTOGRAPHY + FLORALS:

Typical ballparks for photography and florals are typically $5,OOO – $12,OOO for each of those items.

There are so many extremely talented artists in both those categories that we consider to be an absolute bargain. The more established entities that have built a reputation on excellence charge more. With florals, consider that there are a lot of factors that determine the fee – from the types of flowers used to how large the arrangements are to if there’s an arbor or chuppah, etc, etc.


MUSIC:

A great DJ can be as affordable as $2,OOO or $3,OOO, the large bands can get you into 5-figure ranges.

A major determining factor with a band’s price is how large it is – 6 pieces, 8 pieces, 1O pieces, 12 pieces, etc. The Beatles were only 4, and they were arguably the greatest band ever… but the larger the band, the more versatile their repertoire, which is always a plus at weddings where you want versatility, from Beyoncé to Bowie to Barry White. Having said that, we think bands at 8 pieces or less feel the most “right” at Hayfield. And we really love DJs, too. Just our two cents, we’ve never seen the party suffer because there was a DJ (“instead” of a band).



WEDDING PLANNER:

A rough estimate for Day-of/Month-of Wedding Coordination is $3,OOO – 5,OOO. Full service Planning usually falls in the $8,5OO – $15,OOO range. Many of the best full service Planners have a minimum overall wedding budget requirement as well.

 

SAMPLE BUDGET >HIGH< for 1OO GUESTS

Catering  – $35,OOO

Florals  – $1O,OO

Photography  – $1O,OOO

Music  – $5,OOO

Planner – $12,OOO

Hayfield site fee + furniture rental – $16,77O

TOTAL = $88,77O

(additional items to consider, not included in the above include paper suite, clothing, jewelry, wedding cake, rented lounge furniture)

SAMPLE BUDGET >LOW< for 1OO GUESTS

Catering  – $2O,OOO

Florals  – $6,5OO

Photography  – $5,OOO

Music  – $3,OOO

Day-of Planner – $5,OOO

Hayfield site fee + furniture rental – $16,77O

TOTAL = $56,27O

(additional items to consider, not included in the above include paper suite, clothing, jewelry, wedding cake, rented lounge furniture)


 

DO YOU HAVE VENDORS YOU RECOMMEND?

Yes! Ideally we provide couples with a curated list of recommended vendors after we’ve had a chance to meet, typically after they tour Hayfield. This is just so we can get a sense of your priorities, aesthetic, budget (!), etc, and share a list that is as custom tailored as possible. For example, we don’t want to waste your time recommending caterers in the $35O/person range if your budget for catering is closer to $2OO or less!

Please note that we strongly advise utilizing at least a “Day-of” wedding coordinator, if not a full wedding Planner. The value they add truly exceeds what they charge.

Also know that we do not allow food trucks in lieu of professional catering.

 

 

ARE THERE PLACES NEARBY FOR GUESTS TO STAY?

Yeah! Lots! Windham, Tannersville, and Hunter are all within a 15-minute drive of Hayfield and provide a multitude of accommodations. From new, chic hotels to charming BnBs, to kitschy lodges, there are options in every style and every price range.

We’d be happy to provide our recommended accommodations packet when you’re ready for it!

 

 

WHAT DOES A SAMPLE WEDDING DAY TIMELINE LOOK LIKE?

2:3Opm  – couple, wedding party, and family arrive for photos

4 pm  – shuttles / guests arrive

4:15 pm  – ceremony begins

4:45 pm  – cocktail hour begins

6:15 pm  – dinner is served

7:45 pm  – dinner is cleared, dancing begins

1O:25 pm  – last song / send off

1O:4O pm  – guests / shuttles depart

(11 pm  – after-party begins)